Administrative Assistant

About the role

The Administrative Assistant will work full‑time on‑site in Tirana, supporting daily office operations at Rekruto.al. The role involves handling correspondence, managing phone calls, greeting visitors, and providing calendar and document support to leadership.

Key responsibilities

• Manage incoming and outgoing correspondence and direct phone calls professionally.
• Greet and assist visitors, ensuring a courteous first impression.
• Organize and maintain physical and digital filing systems.
• Prepare documents, reports, and basic data entry tasks.
• Schedule meetings, appointments, and assist with calendar management for senior staff.
• Coordinate office supplies and ensure smooth workflow through collaboration with team members.

Required profile

• Strong administrative and clerical abilities, including document organization and schedule management.
• Professional phone etiquette and clear communication in Albanian; English knowledge is a plus.
• Experience supporting leadership with meeting coordination and document preparation.
• Proficiency with basic computer applications such as Microsoft Office and digital filing systems.
• Excellent attention to detail, time‑management skills, and ability to prioritize tasks in a fast‑paced environment.
• Collaborative, customer‑focused attitude with prior office support experience preferred.