Executive Assistant to MD & Management Team

About the role

We are looking for a highly organized, proactive, and professional Assistant MD & Management Team to provide comprehensive administrative and organizational support to the MD and senior leadership team. This role requires exceptional communication skills, discretion in handling confidential information, strong attention to detail, and the ability to manage multiple priorities in a dynamic business environment.

Key responsibilities

• Provide direct administrative support to the MD and Management Team.
• Manage complex calendars, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, prepare agendas, presentations, and meeting materials.
• Take meeting minutes and follow up on action items to ensure timely completion.
• Prepare reports, presentations, letters, and business correspondence.
• Act as a key point of contact between executives, employees, clients, and external stakeholders.
• Support the preparation and tracking of budgets, expenses, and invoices related to executive activities.
• Maintain confidential records and sensitive information with the highest level of professionalism.
• Coordinate cross‑functional projects and assist in monitoring deadlines and deliverables.
• Perform research and gather information to support decision‑making processes.
• Ensure effective communication and information flow across departments.

Required profile

• Proactive and solution‑oriented with a strong commitment to high‑quality work.
• Trustworthy, highly discreet, and able to handle confidential information.
• Organized, detail‑oriented, and able to manage competing priorities independently.
• Flexible and adaptable to changing business needs.
• Excellent interpersonal skills and ability to build positive relationships at all levels.

Required skills

• Fluent in Italian and English, both written and spoken.
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with digital collaboration and project‑management tools (advantage).

What we offer

• Flexible working hours with remote/hybrid options.
• Learning and development opportunities, including professional training and an individual development plan.
• Career growth pathways within a collaborative, multinational environment.
• Opportunity to work closely with senior leadership on strategic initiatives.
• Dynamic and supportive work culture.