Office Manager and Finance Specialist

About the role

An agency in Tirana is looking for an Office Manager and Finance Specialist to keep the office running smoothly and its financial records accurate, organised and up to date. The role combines daily office administration with support for the company's financial processes, working closely with management, internal teams and external accounting professionals.

Key responsibilities

• Coordinate daily office operations, supplies, equipment, facilities and service providers, and organise meetings, appointments, business travel and internal events.
• Handle correspondence and keep contracts, company records and administrative documents well organised; support employee onboarding and offboarding with management and HR.
• Process and record invoices, receipts and payments, and maintain complete supporting documentation.
• Maintain and reconcile accounts payable and receivable, prepare payment orders and follow up on overdue payments.
• Monitor cash flow, bank transactions and expenses, and reconcile bank statements, petty cash and company card transactions.
• Assist with payroll preparation and employee expense reimbursements, and support monthly financial reporting, expense summaries, budgets and forecasts.
• Support tax documentation, statutory reporting and audit preparation by coordinating with external accountants, auditors, banks and tax advisors.
• Keep management informed on operations, costs and payments, maintain tracking spreadsheets and databases, and resolve discrepancies raised by internal teams.

Required profile

• At least three years of relevant experience in office management, finance, accounting support or administration.
• Bachelor's degree in Finance, Accounting, Business Administration, Economics or a related field.
• Good understanding of bookkeeping, financial documentation, invoicing and reconciliations.
• Clear written and verbal communication, including fluency in English.
• Ability to prioritise, meet deadlines and work independently while keeping others informed.

Required skills

• Proficiency in Microsoft Office, particularly Excel.
• Familiarity with accounting or ERP software is an advantage.

What we offer

• Full-time, indefinite employment contract with a three-month paid probation period.
• Fully on-site work at the office on Rruga e Dibres, Tirana; remote or hybrid work is not available.
• Monday to Friday, 09:00–17:30, including a paid 30-minute lunch break.
• 22 working days of paid annual leave plus applicable public holidays.

To apply, send your CV by email with the subject line "Office Manager & Finance Specialist | Your name", including your availability and a brief note on relevant administrative and financial experience.