Receptionist / Archivist and Protocol Clerk

About the role

SALILLARI shpk, a construction company with more than 30 years of experience, is looking for a receptionist who also acts as archivist and protocol clerk. The person greets clients and visitors, manages the official documentation flow and makes sure every document is registered, stored and easily retrievable.

Key responsibilities

• Reception: greet visitors and clients, answer calls and emails, manage meeting schedules and room bookings, register visitors and keep the waiting area tidy
• Protocol: register and distribute incoming correspondence by number and date, keep copies of outgoing mail, maintain the protocol register and follow up on reply deadlines
• Archives: classify, code and archive documents, keep the physical and electronic archives secure and accessible, handle requests, loans and retention procedures, digitise documents when needed
• Administrative: prepare documents, photocopy, complete data sheets, order office supplies, support staff and management

Required profile

• University degree; administration, law, history-archival or similar fields preferred
• Experience in reception, protocol or archives is an advantage but not required
• Excellent spoken and written Albanian, very good English
• Knowledge of archival legislation and protocol procedures is an advantage
• Organised, accurate, discreet and professional, able to handle several tasks at once

Required skills

• Good knowledge of Microsoft Office (Word, Excel, Outlook)
• Knowledge of electronic protocol and archive systems

Only shortlisted candidates will be contacted; applications are made by sending a CV by e-mail.