Receptionist / Archivist and Protocol Clerk

About the role

SALILLARI shpk, a construction company with more than 30 years of experience, is looking for a receptionist who also acts as archivist and protocol clerk. The person greets clients and visitors, manages the official documentation flow and makes sure every document is registered, stored and easily retrievable.

Key responsibilities

• Reception: greet visitors and clients, answer calls and emails, manage meeting schedules and room bookings, register visitors and keep the waiting area tidy.
• Protocol: register and distribute incoming correspondence by number and date, keep copies of outgoing mail, maintain an up-to-date physical and/or electronic protocol register, follow reply deadlines and handle mail and parcels.
• Archives: classify, code and archive documents according to the institution's archive schedule, keep the physical and electronic archives secure and accessible, record loans and returns, follow retention periods and digitise documents when needed.
• Administrative tasks: prepare documents, photocopy, complete data sheets, order office supplies, track stock and support staff and management.

Required profile

• University degree; administration, law, history-archival studies or similar fields preferred.
• Experience in reception, protocol or archives is an advantage but not required.
• Excellent spoken and written Albanian and very good English.
• Knowledge of archive legislation and protocol procedures is an advantage.
• Good organisation, attention to detail, discretion and confidentiality.

Required skills

• Good knowledge of Microsoft Office (Word, Excel, Outlook).
• Knowledge of electronic protocol and archive systems.

Only shortlisted candidates will be contacted; applications are made by sending a CV by e-mail.