Archive Specialist

About the role

A well-established company with several years of successful operations is looking for an Archive Specialist through its recruitment partner. The role manages, organizes and preserves archival documentation, ensuring records are handled accurately in line with internal procedures and applicable legal requirements.

Key responsibilities

• Physically organize documents received for archiving or designated for archival storage according to established procedures.
• Carry out document inventories, including organization, registration, scanning and filing.
• Inspect archived documents physically every six months or annually and record findings in official reports.
• Prepare document disposal lists with descriptions when retention periods have expired, and conduct annual reviews of files reaching the end of their retention period.
• Maintain the Archive Incoming and Outgoing Document Register.
• Ensure proper preservation and organization of all documentation, maintain confidentiality and integrity of archived documents, and report issues, incidents or suggestions to the Archive Supervisor.

Required profile

• Strong analytical skills, a proactive approach and a results-oriented mindset.
• Excellent organizational and administrative skills.
• Good written and verbal communication skills.
• Strong interpersonal and relationship-building skills.
• High standards of professional ethics and integrity; detail-oriented, highly organized and responsible.

To apply, send your CV to the recruiter's contact with the subject line "Archive Specialist".