Office Administrator – Office Operations & Accounting Support

About the role

Block 5 Construction Group is seeking an Office Administrator to support its New York and Tirana offices. The role is based in Tirana and works New York business hours, providing administrative, insurance, and accounting assistance.

Key responsibilities

• Issue and manage certificates of insurance, coordinate with brokers, and track subcontractor COIs and W‑9s.
• Prepare client invoices, progress billings, and track payments; process vendor bills and maintain AP/AR logs.
• Coordinate notarizations, maintain organized digital files, and handle office supplies and vendor deliveries.
• Manage calls, emails, calendars, schedule meetings, and support new‑staff onboarding paperwork.

Required profile

• Fluent written and spoken English.
• Highly organized with strong attention to detail.
• 2+ years experience in office administration, bookkeeping, or accounting support (preferred).

Required skills

• Microsoft Excel, Word, Outlook.
• Adobe Acrobat / PDF tools.
• QuickBooks, Google Workspace, Procore (nice to have).

What we offer

• Competitive monthly salary based on experience.
• Full‑time, long‑term permanent position.
• Hands‑on experience with insurance, billing, and accounting in a US‑based construction company.
• Professional office environment in Tirana working with a US team.