Administrative Assistant

About the role

EPPC Albania is seeking an Administrative Assistant to join its outsourcing services team supporting the Dompé Albania client. The role involves coordinating travel, logistics, supplier onboarding, and contract administration while ensuring compliance with company policies.

Key responsibilities

• Arrange and manage travel bookings (flights, hotels, transfers) and handle modifications or cancellations.
• Support shipments via DHL/Dimaf to suppliers, sales force, agents, physicians, and events.
• Provide end‑to‑end contract management, including collection, verification, system entry, archiving, and monitoring expiration dates.
• Prepare documents for electronic signature using DocuSign.
• Assist with supplier due diligence and onboarding, collecting and verifying documentation.
• Maintain stakeholder relations, acting as the primary interface with suppliers and internal teams.
• Support procurement processes by monitoring purchase orders and requisitions.
• Verify supporting documentation (BBD, contracts, cost centers, pricing, inventory) and archive processes until completion.

Required profile

• Previous experience in structured administrative, operations, or back‑office roles.
• Experience with supplier management, contracts, or procurement is a plus.
• Fluent in Italian and good command of English.
• High level of precision, attention to detail, and ability to multitask under tight deadlines.
• Strong organizational, problem‑solving, and communication skills.
• Discretion in handling sensitive data and documents.

Required skills

• Microsoft Excel
• Microsoft Teams
• DocuSign