Senior Administrative Assistant to the COO

About the role

We are looking for a highly organized Senior Administrative Assistant to support the Chief Operating Officer of a major development project in Albania. The role provides high‑level administrative and operational assistance and helps coordinate activities across the project’s various sectors.

Key responsibilities

• Provide comprehensive administrative and operational support to the COO, including calendar management, meeting coordination and travel arrangements.
• Prepare reports, presentations, correspondence, meeting minutes and other business documents.
• Coordinate communication between the COO, senior management, project teams, consultants, contractors and external stakeholders.
• Follow up on action points, deadlines and deliverables arising from meetings and ensure timely updates.
• Maintain organized records of project‑related documentation and assist in monitoring ongoing activities.
• Support the organization of presentations, events, meetings and other business activities.

Required profile

• Proven experience in a senior‑level administrative role such as Executive Assistant, Office Manager or Administrative Coordinator.
• Previous experience supporting a COO, Managing Director or senior executive is highly advantageous.
• Strong organizational, time‑management and communication skills.
• Ability to coordinate multiple tasks, priorities and stakeholders simultaneously.
• Excellent written and verbal English; additional languages are a plus.
• Professional, proactive and solutions‑oriented approach with high discretion.

Required skills

• Strong proficiency in MS Office, particularly Microsoft Word.
• Strong proficiency in Microsoft Excel.
• Strong proficiency in Microsoft PowerPoint.

What we offer

• Salary: ALL 160,000 – 170,000 gross per month.
• All‑inclusive package for international candidates covering accommodation and transportation.