Administrative Assistant – Outsourcing Team

About the role

EPPC Albania is hiring an Administrative Assistant for its outsourcing services team, which supports the Dompé Albania client. The role covers travel and logistics, shipping, contract and supplier administration, and procurement support.

Key responsibilities

• Manage travel arrangements (flights, hotels, transfers) in line with company policy, including changes and cancellations
• Assist with shipments (DHL / Dimaf) to suppliers, sales force, agents, physicians and events
• Support end-to-end contract documentation (NDAs, contracts): collection, verification, system entry and archiving
• Track contract expiration dates and support renewals
• Prepare and send documents for electronic signature via DocuSign
• Assist with supplier due diligence, onboarding and registration, and verify data accuracy
• Act as the interface with suppliers and internal stakeholders to ensure compliance and completeness
• Support Purchase Orders and Purchase Requisitions, and verify supporting documentation (BBD, contracts, cost centers, pricing, inventory)
• Archive documentation and follow up until processes are finalised, and support approval of communication assets

Required profile

• Previous experience in structured administrative, operations or back-office roles
• Experience in supplier management, contracts and procurement is a plus
• Fluent Italian and good command of English
• Precision, attention to detail, multitasking and strong organisational and problem-solving skills
• Discretion with sensitive data and documents

Required skills

• Microsoft Office, especially Excel and Teams
• DocuSign

What we offer

• Annual performance bonus linked to individual evaluation
• Private health insurance
• Hybrid working with the option to work from home
• Daily meal allowance and a coffee key
• Laptop and corporate smartphone provided