Administrative Assistant

About the role

Grant Thornton Albania is seeking a proactive Administrative Assistant to provide comprehensive support to its management and internal teams. The role serves as the first point of contact for both internal and external stakeholders, ensuring smooth office operations and a professional environment.

Key responsibilities

• Manage front‑desk activities, welcome visitors, handle incoming calls, and maintain a professional office atmosphere.
• Coordinate meetings and events, including scheduling, conference‑room management, invitations, and logistics.
• Handle internal and external communications, official correspondence, and document administration while preserving confidentiality.
• Organise and maintain digital and physical filing systems for efficient document retrieval.
• Prepare, format, and distribute reports, presentations, contracts, and other business documents.
• Oversee mail, courier services, and office‑related communications.
• Maintain office supplies inventory, procure materials, and liaise with vendors.
• Support facilities and maintenance activities to ensure a safe, organised workplace.
• Arrange business travel, including flights, accommodation, transportation, and related logistics.

Required profile

• Bachelor’s degree in Social Sciences, Humanities, Foreign Languages, or a related field.
• Previous experience in administrative or office support roles preferred.
• Excellent organisational, time‑management, and multitasking abilities.
• Strong written and verbal communication skills with a professional, client‑focused approach.
• High attention to detail, discretion with sensitive information, and commitment to confidentiality.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).