Transaction Coordinator

About the role

We are seeking a proactive Transaction Coordinator to oversee end‑to‑end short‑term rental (STR) real‑estate deals, primarily sourced from Zillow and other online lead channels. You will act as the central hub for communication, ensuring each transaction moves smoothly from contract signing to closing.

Key responsibilities

• Coordinate STR property transactions from lead acquisition to closing.
• Assist in drafting, reviewing, and managing purchase agreements and related contracts.
• Track and follow up on Zillow‑generated leads to support conversion.
• Serve as the primary liaison between co‑broking agents, buyers, sellers, lenders, title companies, inspectors, and other third‑party vendors.
• Schedule and monitor home inspections, appraisals, and other due‑diligence activities.
• Ensure all documentation is complete, accurate, and submitted on time.
• Maintain organized transaction records and keep CRM systems up to date.
• Monitor deadlines, contingencies, and closing timelines to keep deals on track.

Required profile

• Proven experience in real‑estate transaction coordination (STR experience preferred).
• Strong understanding of contracts, real‑estate documentation, and closing processes.
• Experience working with Zillow or similar online lead generation platforms.
• Excellent communication skills and ability to manage multiple stakeholders.
• High attention to detail and strong organizational abilities.
• Ability to thrive in a fast‑paced, deadline‑driven environment.

Required skills

What we offer

• Opportunity to work in a fast‑growing STR real‑estate segment.
• Collaboration with experienced investors and agents.
• High‑volume deal flow driven by Zillow leads.
• Full‑time position with US time‑zone preference.